K-12 School Districts

EmpCenter® for K-12 School Districts

Meeting the Requirements for K-12 School Districts

K-12 SchoolsEmpCenter for K-12 School Districts is designed to meet the workforce management needs unique to teachers, substitute teachers, paraprofessionals, bus drivers, and other employees in school districts. EmpCenter for K-12 School Districts helps administrators and HR manage complex labor policies and regulations common to school districts.

EmpCenter for K-12 School Districts ensures compliance with the Federal Labor Standards Act (FLSA) by keeping a tight audit trail and alerting principals of possible violations. This can save school districts millions of dollars in fines and back pay.

EmpCenter for K-12 School Districts enforces district pay policies and rules, alerts supervisors when overtime thresholds are met or problems occur, and helps administrators manage teacher absences. Teachers and other employees can also interact directly with the system to off-load tasks from HR, such as reviewing time-off, requesting absences, and substitute teacher availability – automating tactical tasks to enable strategic HR.

CRS Advanced TechnologyWorkForce Software has a robust relationship with CRS Advanced Technology, creator of the SubFinder® software, to manage unplanned absences of teachers.  Through EmpCenter’s bi-directional integration with SubFinder, absences are automatically synchronized in EmpCenter as they are reported, ensuring that no duplicate entry of absences and substitute time is required.

EmpCenter for K-12 School Districts manages the unique requirements for specific employee types employed by school districts:

Teachers

  • Allows teachers to report an illness 24/7 using a web browser or phone, giving districts more time to locate substitutes
  • Allocates time worked to grants and other funding sources to help administrators proactively manage budgets
  • Provides access to a searchable database of preferred substitute teachers and allows teachers to make requests

Substitute Teachers

  • Records hours based on the substitute’s work assignment and district rules, such as requiring half or full-day pay only
  • Routes substitute teacher timesheets to the designated supervisor for approval

School Classified Employees

  • Captures work hours in real-time to ensure accurate pay and maintain benefit status
  • Records time worked for each job including various pay rates and rules for individual assignments
  • Manages time and dollars allocated to grants or other funding to ensure employees are paid from the correct funding source

Bus Drivers, Maintenance & Environmental Services

  • Captures hours worked in real-time to ensure accurate pay and maintain benefit status
  • Allocates time worked for multiple jobs and calculates overtime pay to meet FLSA requirements
  • Tracks specific routes and automate payments based on flat rate routes or by the hour routes
  • Synchronizes with facilities or project management systems to track hours by work order or task to better allocate resources and track budgets

Principals, Administrators & Superintendents

  • Tracks teacher absences and assigned substitute teachers in real-time
  • Tracks hours reported from classified employees to eliminate FLSA violations
  • Manages separate school calendars by job or department
  • Posts weather-related events or building closures on a calendar and displays the policy for how hours are to be reported
  • Manages time and dollars allocated to grants and other funding sources, including remaining hours and dollars
  • Tracks hours worked and absences against projected budget amounts for each school in the district
  • Alerts administrators when labor thresholds or events occur so action can be taken immediately
  • Integrates with major substitute call-in systems such as eSchools so that absences are automatically tracked on timesheets

Human Resources

Payroll

  • Calculates hours worked and overtime for payroll
  • Calculates all premiums and other special district pay, based on district and union pay rules
  • Synchronizes all time information with district payroll system, saving vast amounts of time